Privacy Policy
Effective Date: August 13, 2013
Last Updated: August 2, 2025
Our Commitment to Your Privacy
At Midwest Event Services, Inc., including our technical solutions division Event Flow Solutions, (“we,” “us,” or “our”), we are committed to protecting your privacy and maintaining the confidentiality of your personal information. We will never sell, give away, trade, or otherwise share your personal information with third parties for any reason.
Information We Collect
Information You Provide
- Contact Information: Name, email address, phone number, mailing address
- Event Registration Data: Race preferences, emergency contacts, medical information
- Payment Information: Billing address and payment method details (processed securely through third-party payment processors)
- Communication Preferences: Newsletter subscriptions, notification settings
Information Automatically Collected
- Website Usage Data: IP address, browser type, pages visited, time spent on site
- Event Timing Data: Race results, split times, finish times for participants
- Technical Information: Device information, operating system, referring websites
How We Use Your Information
We use your personal information solely for:
- Event Management: Registration processing, race timing, results publication
- Communication: Event updates, race information, safety notifications
- Service Improvement: Enhancing our timing software and event management systems
- Legal Compliance: Meeting regulatory requirements and protecting our legal rights
- Customer Support: Responding to inquiries and providing technical assistance
Information Sharing and Disclosure
WE DO NOT AND WILL NEVER:
- Sell your personal information to third parties
- Trade your information for any consideration
- Give away your information to marketers, advertisers, or data brokers
- Share your information for commercial purposes
Limited Sharing Only Occurs For:
- Race Results: Public display of race times and rankings (as expected in competitive events)
- Service Providers: Trusted vendors who help us operate our services (payment processors, email services) under strict confidentiality agreements
- Legal Requirements: When required by law, court order, or to protect safety and security
- Business Transfers: In the unlikely event of a merger or acquisition, with the same privacy protections
Data Security
We implement industry-standard security measures to protect your information:
- Encryption: Secure data transmission using SSL/TLS protocols
- Access Controls: Limited employee access on a need-to-know basis
- Regular Updates: Ongoing security assessments and system updates
- Secure Storage: Protected servers and databases with regular backups
Your Rights and Choices
You have the right to:
- Access: Request a copy of your personal information we maintain
- Correction: Update or correct inaccurate personal information
- Deletion: Request deletion of your personal information (subject to legal requirements)
- Opt-Out: Unsubscribe from marketing communications at any time
- Portability: Request your data in a portable format
Data Retention
We retain your personal information only as long as necessary to:
- Fulfill the purposes outlined in this policy
- Comply with legal obligations
- Resolve disputes and enforce agreements
- Maintain race timing records for historical purposes
Children’s Privacy
Our services are not directed to individuals under 13 years of age. We do not knowingly collect personal information from children under 13. If we learn we have collected such information, we will delete it immediately.
Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.
International Users
If you are accessing our services from outside the United States, please note that your information may be transferred to and processed in the United States, where our servers are located.
Changes to This Policy
We may update this privacy policy periodically to reflect changes in our practices or legal requirements. We will notify you of material changes by:
- Posting the updated policy on our website
- Sending email notifications to registered users
- Displaying prominent notices during your next visit
Contact Us
If you have questions, concerns, or requests regarding this privacy policy or our data practices, please contact us:
Midwest Event Services, Inc.
Event Flow Solutions Division
Email: tj@tjtryon.com
Phone: (317) 774-8762
Address:
Event Flow Solutions
PO Box 255
Arcadia, Indiana 46030
Your trust is important to us. We are committed to maintaining the highest standards of privacy protection and will never compromise your personal information for commercial gain.
